Please refer to the German version of the privacy statement as the legally binding version.

The controller in the meaning of the General Data Protection Regulation, other national data protection laws in the Member States and related data protection regulations is:

German Aerospace Center
Deutsches Zentrum für Luft- und Raumfahrt e. V. (DLR)
Linder Höhe
51147 Cologne

Tel.: +49 2203 601 0
Email: datenschutz(at)dlr.de
WWW: https://www.dlr.de

The controller’s appointeddata protection officer is:

Uwe Gorschütz, Deutsches Zentrum für Luft- und Raumfahrt e. V., Linder Höhe, 51147 Cologne

Email: datenschutz(at)dlr.de 

1. Scope of processing of personal data

We process personal data concerning our users exclusively to the extent required to provide a functioning website, as well as our content and services. Ordinarily, we will only process the personal data of our users after obtaining their consent. An exception to this rule is where obtaining prior consent is factually impossible and the processing of the data is permitted by law.

2. Legal grounds for the processing of personal data

Where we obtain consent from the data subject for the processing of personal data, the legal grounds are set out in Art. 6, paragraph 1, part (a) of the EU General Data Protection Regulation (GDPR).

Where personal data is processed for the performance of a contract in which the data subject is a contractual partner, the legal grounds are set out in Art. 6, paragraph 1, part (b) of the GDPR. This also applies to processing that is necessary for pre-contractual measures.

Where personal data is processed for compliance with a legal obligation to which our research centre is subject, the legal grounds are set out in Art. 6, paragraph 1, part (c) of the GDPR.

Where processing of personal data is necessary for the protection of vital interests of the data subject or another natural person, the legal grounds are set out in Art. 6, paragraph 1, part (d) of the GDPR.

Where processing is necessary for the legitimate interests of our research centre or a third party, and where the fundamental rights and freedoms of the data subject do not override the first interests, the legal grounds are set out in Art. 6, paragraph 1, part (f) of the GDPR.

3. Data deletion and duration of data storage

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, storage takes place if authorised by Union or Member State directives, laws or other regulations to which the controller is subject. Blocking or deletion of the data shall also take place when a storage period stipulated by one of the above standards comes to an end, except where it is necessary to continue storing the data to enter into or perform a contract.

a. Description and scope of data processing

Our system automatically collects data and information from the accessing computer system each time our website is visited
The following data is collected in this context:

1. Information about browser type and version
2. The user’s operating system
3. The user´s Internet Service Provider
4. The user´s IP address
5. The date and time of access
6. Referrer website(s)
7. Websites accessed by the user from our website

This data is also stored in log files kept on our system. This data is not stored together with other personal data concerning the user.

b. Legal grounds for data processing

The legal grounds for temporary storage of data and log files are set out in Art. 6, paragraph 1, part (f) of the EU General Data Protection Regulation (GDPR).

c. Purpose of data processing

Temporary storage of the IP address by our system is necessary to deliver the website to the computer of the user. For this purpose, the user’s IP address must be stored for the duration of the session.

Storage in log files takes place to ensure functionality of the website. In addition, the data is used to optimise the website and to ensure security of our Information Technology systems. Data analysis for marketing purposes does not take place in this context.

The website collects a variety of general data and information each time it is accessed by a data subject or an automated system. This general data and information is stored in server log files. The data and information collected include the (1) browser types and versions; (2) the operating system used by the accessing system; (3) the website from which the accessing system arrives on our website (the referrer); (4) the sub-pages visited by the accessing system; (5) the date and time of accessing our website; (6) an Internet Protocol address (IP address); (7) the Internet service provider of the accessing system and (8) other similar data and information that is used to protect against risks in the case of attacks on our Information Technology systems.

We do not draw any conclusions about the identity of the data subject during use of this general data and information. Instead, this information is necessary to (1) deliver the contents of our website in their correct form; to (2) optimise the contents of our website and promote it; to (3) guarantee the permanent functionality of our information technology systems and equipment used for our website; and to (4) provide the information necessary for law enforcement organisations to investigate cyber-attacks. This anonymous data and information is analysed by us, firstly for statistical purposes, and secondly with the objective of increasing data protection and data security at our research centre, and hence to achieve an optimum level of protection for the personal data processed by us. The anonymous data contained in the server log files is stored separately from all other personal data concerning the data subject.

These purposes justify our legitimate interests in data processing according to Art. 6, paragraph 1, part (f) of the GDPR.

d. Duration of storage

The data is deleted as soon as it is no longer needed for the purpose for which it was collected. In the case of data collection for the provision of this website, this applies at the end of each session.

In the case of data stored in log files, this occurs after no longer than seven days. Further storage is possible; in these cases, the users’ IP addresses are deleted or pseudonymised to prevent any association with the accessing client.

e. Right to objection and removal

The collection of data for the provision of our website and the storage of data in log files is crucial to operation of the website. Hence, users are not granted a right to object.

a. Description and scope of data processing

Our website uses for some functions cookies. Cookies are text files placed on the user’s computer system by a browser and stored there.

Numerous websites and servers use cookies. Many cookies contain what is referred to as a cookie ID. A cookie ID is a unique cookie identifier. It consists of a sequence of characters with which Internet pages and servers can be assigned to the Internet browser in which the cookie was stored. This enables visited Internet pages and servers to distinguish the data subject’s individual browser from other Internet browsers containing different cookies. The unique cookie ID is used to recognise and identify a particular Internet browser.

We use technically necessary cookies after login. This is necessary to recognise the accessing browser when moving from page to page.

Section IX contains a detailed description of data processing in connection with the web analysis tools that we use.

b. Legal basis for data processing

i. The legal grounds for the processing of personal data using technically necessary cookies are set out in  Art. 6, paragraph 1, part (f) of the EU General Data Protection Regulation GDPR.
ii. The legal grounds for the processing of personal data using cookies for analysis purposes with consent of the user are set out in Art. 6, paragraph 1, part (a) of the GDPR.

c. Purpose of data processing

Technically necessary cookies are used to make our website user friendly. Some functions on our website cannot be provided without the use of cookies, as they require that the browser is recognized when moving from page to page.

The user data collected with technically necessary cookies are not used to produce user profiles.

The data subject can adjust the settings of the Internet browser at any time to prevent our website from placing cookies as described, and therefore block cookies on a permanent basis. In addition, the browser or other software programs can be used to delete cookies that have already been placed at any time. This is possible with all standard Internet browsers. The data subject may not be able to use the full functionality of our website if cookies are disabled in the active Internet browser.

a. Description and scope of data processing

On our website you can subscribe to a free newsletter. During the registration procedure data are transmitted to us from the input screen.
The following data will be collected during registration:

1. Email address
2. IP address of the accessing computer
3. Date and time of the registration

During the registration procedure we will ask for the consent to process your data and you will be referred to this Privacy Notice.
In connection with the processing of your data for the purpose of sending the newsletter your data will be passed on to our external service provider CleverReach GmbH & Co. KG based on commissioned data processing in accordance with the GDPR. Your data will only be used to send newsletters.

b. Legal basis for data processing

The legal basis for processing data after registering for the newsletter is Art. 6, paragraph 1, part (a) of the EU General Data Protection Regulation GDPR if the user’s consent has been given.

c. Purpose of data processing

The user’s email address is collected in order to deliver the newsletter.

d. Duration of storage

The data will be deleted as soon as the purpose for its collection no longer applies. The user's e-mail address and other personal data are therefore stored as long as the newsletter subscription is active.

e. Right to objection and removal

The user can terminate the newsletter subscription at any time. For this purpose, each newsletter contains an unsubscription link.

a. Description and scope of the data processing

We offer users the opportunity to register on our website by providing some personal data. The data is entered into an input screen and then transmitted to and stored by us. Your data will not be passed on to third parties. The following data can be collected during the registration process:

1. Username
2. Email address
3. Titel (optional)
4. First name (optional)
5. Last name (optional)
6. Organisation (optional)

The following data is also stored at the time of the registration:

1. Date and time of the registration

During the registration procedure we will ask for the consent to process your data.

b. Legal basis for data processing

If the user has declared his / her consent, point (a) of Art. 6 (1) of the GDPR is the legal basis for processing their data

c. Purpose of processing

User registration is required to provide certain contents and services on our website:

(1) Personal email news service
With registration user can create their own personal account. In their account they have the possibility to create a personal email news subscription to receive regular updates about the topics of international cooperation in education and science which are of special interest of the individual user. For this purpose we process the email address of the user. In the personal account the user can unsubscribe oder change the email subscription at any time.

(2) Change user information and password
The user can change or delete their personal information at any time in their account.

(3) Submit article
Registrated user can submit and publish their own articles, accouncements and calls for Kooperation international. The processed data (first name, last name, email address, or-ganisation) will be used to indicate the author of the submitted article as well as to contact the author in case of questions before publishing the article by the Kooperation international editorial office and to make sure the copyright is used properly.

d. Duration of storage

Your data will be deleted as soon as the purpose of its collection ceases to apply.
This is the case for data collected during the registration process if the registration on our website is cancelled or amended.

e. Right to objection and removal (opt-out option)

As a user, you can cancel your registration at any time. You can also change the information, that is stored about you, at any time.
Your information can be changed in your personal account in the section “Change password and user information”.

To delete the whole account, please write an email with the subject “Delete account” at info(at)kooperation-international.de.

a. Description and scope of the data processing

Our website includes a contact form, which can be used to make contact with us by electronic means. If a user realizes this option, the data entered in the inputs screen is transmitted to us and stored in a ticketing system.

This applies to the following data:

(1) Email address
(2) Name
(3) Organisation (optional)

The following data is stored additionally when sending a message:

(1) Date and time of the request

Your consent for data processing will be obtained, and you will be referred to this Privacy Notice during the sending process.

The data is not transferred to third parties in this context. The data is used exclusively for processing the correspondence.

b. Legal basis for data processing

The legal basis for processing of the data in the event that consent has been received from the user is set out in point (a) of Art. 6 (1) of the GDPR.

c. Purpose of the data processing

We use the personal data you provide in the input screen to process your enquiry.

d. Duration of storage

The data will be deleted as soon as it is no longer needed to achieve the purpose of its collection. This is the case after two years at the latest.

e. Right to objection and removal (opt-out option)

The user is entitled to revoke their consent to the processing of personal data at any time. The user may object to the processing of personal data at any time by contacting us by email. Correspondence will be discontinued in these cases.

All personal data stored in connection with contacting us will be deleted in this case.

1. Scope of the processing of personal data

We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the browsing behaviour of our users. The following data will be saved if individual pages are visited on our website:

1. Two bytes of the IP address of the user’s accessing system
2. The accessed website
3. The website from which the user reached the accessed website (referrer)
4. The sub-pages accessed from the website
5. How long the user remained on the website
6. How often the website was accessed

The software hereby runs exclusively on the servers for our website. The user’s personal data is only stored there. This data will not be forwarded to third parties.

2. Legal basis for the processing of personal data

The legal basis for processing the user’s personal data is point (f) of Art. 6 (1) of the GDPR.

3. Purpose of data processing

Processing your personal data allows us to analyse the browsing behaviour of our users. By analysing the collected data we are able to compile information about how individual components of our website are being used. This helps us to constantly improve our website and its usability. Profiling does not take place. These purposes justify our legitimate interests in processing data pursuant to point (f) Art. 6 (1) of the GDPR. The anonymisation of the IP address takes due account of the user’s interest in the protection of their personal data.

4. Duration of storage

The software has been configured so that the IP addresses are not stored completely. Two bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, the shortened IP address can no longer be assigned to the accessing computer.

5. Right to objection and removal (opt-out option)

You can deactivate or restrict the transfer of cookies by changing the settings of his/her Internet browser. Cookies that have already been saved can be deleted at any time. This can take place automatically. If cookies for our website are deactivated the user may not be able to use all of the functions provided by the website.
We offer the users of our website an opt-out option for the analysis procedure. Your selection is stored in a so-called consent cookie on your hard drive. The consent cookie is automatically deleted after 24 hours.
Click the following link for more information about the privacy settings for the Matomo software: https://matomo.org/docs/privacy/.

Opt-Out Webanalysis

Where personal data concerning is processed, you are the data subject as defined in the EU General Data Protection Regulation (GDPR) and you have the following rights with respect to the controller:

a) Right to information

You have the right to obtain from the controller confirmation of whether personal data concerning you is processed by us.
Where such processing takes place, you have the right to obtain the following information from the controller:

• the purposes for which the personal data is processed;
• the categories of personal data that is processed;
• the recipients, or categories of recipients to whom the personal data relating to you has been or will be disclosed;
• the planned duration of storage of the personal data concerning you, or the criteria applied to defining the duration of storage if precise information in this regard is not available;
• the existence of a right to correction or deletion of the personal data concerning you, the right to restrict processing by the controller or the right to object to this processing;
• the right to lodge a complaint with a supervisory authority;
• all information available concerning the origins of the data if the personal data was not collected from the data subject;
• the existence of an automated decision-making process, including profiling, according to Art. 22 paragraphs 1 and 4 of the GDPR and – at least in these cases – meaningful information on the logic and implications involved, as well as on the intended effects of this kind of processing on the data subject;
• You also have the right to obtain information on whether the personal data concerning you has or will be transferred to a third country or to an international organisation. In this regard, you are entitled to request information on the appropriate guarantees in place with regard to this processing in accordance with Art. 46 of the GDPR.

The controller will provide a copy of the personal data that is subject to processing. Where you request additional copies, the controller is entitled to charge an appropriate fee based on administrative costs. If you place the application by electronic means, the information will be made available in a standard electronic format, except where otherwise specified by you. The right to receive a copy in accordance with paragraph 3 of this section must not adversely affect the rights and freedoms of other persons.

b) Right to correction

As a data subject, you have the right to request from the controller the correction of inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

c) Right to limit processing

You have the right to request from the controller restriction of processing of personal data concerning you under the following conditions:

• where the accuracy of the personal data is contested by you, for a period enabling the controller to verify the accuracy of the personal data;
• the processing is unlawful and you oppose the deletion of the personal data, and instead request the restriction of its use;
• the controller no longer needs the personal data for the purposes of the processing, but it is required by you for the establishment, exercise or defence of legal claims; or
• if you have objected to processing pursuant to Art. 21, paragraph 1, of the GDPR, pending the verification of whether the legitimate reasons of the controller override your reasons.

Where processing of the personal data concerning you has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

Where you have obtained restriction of processing under the conditions set out above, you will be informed by the controller before the restriction of processing is lifted.

d) Right to deletion

Obligation to delete

You have the right to request the controller to delete personal data concerning you without undue delay, and the controller will be obliged to delete personal data immediately where one of the following grounds applies:

• the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
• you withdraw consent on which the processing is based according to part (a) of Art. 6, paragraph 1, or part (a) of Art. 9, paragraph 2 of the GDPR, and there is no other legal basis for the processing;
• you object to the processing pursuant to Art. 21, paragraph 1 of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21, paragraph 2 of the GDPR;
  the personal data concerning you has been unlawfully processed;
•  the personal data has to be deleted to comply with a legal obligation under a Union or Member State law to which the controller is subject;
• The personal data concerning you has been collected in relation to the offer of information society services referred to in Art. 8, paragraph 1 of the GDPR.
• Information to third parties

Information to third parties

Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17, paragraph 1 of the GDPR to delete the personal data, the controller, taking account of available technology and the cost of implementation, is required to take reasonable steps, including technical measures, to inform controllers who are processing the personal data that you have requested to be deleted by such controllers, as well as any links to, copies or replications of such personal data.

Exceptions

The right to deletion does not apply to the extent that processing is necessary:

• for exercising the right of freedom of expression and information;
• for compliance with a legal obligation under Union or Member State law to which the controller is subject or for the performance of tasks carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health in accordance with parts (h) and (i) of Art. 9, paragraph 2 and Art. 9, paragraph 3 of the GDPR;
• for archiving purposes in the public interest, for scientific or historical research purposes or for statistical purposes in accordance with Art. 89, paragraph 1 of the GDPR, insofar as the rights referred to in section (a) are likely to render impossible or seriously impair the achievement of the objectives of that processing; or
• for the establishment, exercise or defence of legal claims.

e) Right to notification

Where you have exercised the right to correction, deletion or restriction of processing with the data controller, the data controller shall be obliged to notify all recipients to whom the personal data concerning you was disclosed of this correction or deletion of data or of the restriction of processing, except where compliance proves to be impossible or is associated with a disproportionate effort.

In addition, you are entitled to require that the data controller inform you about these recipients.

f) Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format and have the right to transfer that data to another controller without hindrance from the controller to which the personal data have been provided, where:
the processing is based on consent pursuant to part (a) of Article 6, paragraph 1 or part (a) of Article 9, paragraph 2 of the GDPR or in a contract pursuant to part (b) of Art. 6, paragraph 1 of the GDPR; and the processing is carried out by automated means.

In exercising your right to data portability, you have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of other persons.

The right to data portability does not apply to processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

g) Right to object

You have the right to object, at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, which is based on parts (e) or (f) of Art. 6, paragraph 1 of the GDPR; this includes profiling based on those provisions.

The controller shall no longer process the personal data concerning you, unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where personal data concerning you is processed for direct marketing purposes, you have the right to object, at any time, to the processing of personal data concerning you for the purpose of such marketing. This applies also to profiling to the extent that it is related to such direct marketing.
Where you object to processing for direct marketing purposes, the personal data will no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding directive 2002/58/EC, you may exercise your right to object by automated means that use technical specifications.

Where personal data is processed for scientific or historical research purposes or for statistical purposes pursuant to Art. 89, paragraph 1 of the GDPR, you have the right, on grounds relating to your particular situation, to object to processing of personal data concerning you, except where the processing is necessary for the performance of a task carried out for reasons of public interest.

Should you wish to exercise your right to withdraw consent or to object, please send an email to datenschutz(at)dlr.de.

h) Right to withdraw consent pursuant to Art. 7, paragraph 3 of the GDPR

You have the right to withdraw your consent to the processing of data at any time, with future effect. In the event that you withdraw consent, we will delete the data concerned immediately, except where processing can be based on legal grounds that do not require consent. The withdrawal of consent will not affect the lawfulness of processing carried out prior to withdrawal of consent.

i) Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects for you or similarly significantly affects you.

This does not apply if the decision:

• is necessary for entering into, or performance of, a contract between you and the data controller;
• is authorised by Union or Member State law to which the controller is subject and which also contains suitable measures to safeguard your rights, freedoms and legitimate interests; or
• is based on your explicit consent.

However, these decisions must not be based on special categories of personal data referred to in Art 9, paragraph 1 of the GDPR, unless parts (a) or (g) of Art. 9, paragraph 2 of the GDPR applies and suitable measures to safeguard your rights, freedoms and legitimate interests are in place.
In the cases referred to in parts (1) and (3), the data controller is required to implement suitable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest the decision.

j) Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your normal residence, you place of work or the place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged is required to inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78.